INTELLIGENT TRANSPORTATION SYSTEMS ASSOCIATION OF TÜRKİYE

Information Text within the Scope of the Law on the Protection of Personal Data

As the Intelligent Transportation Systems Association of Türkiye ("Association"), we attach great importance to the protection of your personal data. In this context, in accordance with the Law on the Protection of Personal Data No. 6698 ("KVKK"), which was published in the Official Gazette on 07.04.2016 and entered into force, we process your personal data as "data controller" in accordance with the KVKK and within the scope of the purposes and limits specified below and we take the utmost care to take the necessary administrative and technical measures accordingly. For this reason, we would like to inform you, our association members or representatives of our legal entity association members, about our processes of processing your personal data and your rights within the scope of KVKK through this "Clarification Text on the Processing of Personal Data of Association Members/Member Representatives" ("Clarification Text") within the framework of Article 10 of KVKK.

1. Method of Collecting Your Personal Data and Legal Reason

Your Personal Data, either verbally or in writing through the application form filled out physically during the application for membership to the Association or through the Association website at www.austurkiye.org.tr address, and through the documents physically submitted or transferred electronically regarding membership to the Association within the scope of the Association's Bylaws, as well as through the information provided to the authorities of the Association within the scope of various communications made with the Association (such as contacting the Association by telephone or electronic mail)  or collected and processed in electronic media.

In this context, your Personal Data includes the organization, management and execution of activities and related processes for the members or representatives of the Association such as general assembly meetings, working group meetings, seminars, summits, agenda meetings, other member meetings, and the execution of activities and related processes in line with the objectives and working subjects specified in the Association's Bylaws, ensuring communication between the Association and the members on issues related to membership rights and obligations and related  the data controller pursuant to Article 5/2 (ç) of the KVKK within the scope of the fulfillment of rights and obligations, the execution of reporting activities within the Association, the submission of the necessary information and documents to these institutions, organizations or courts upon the request of administrative institutions and organizations and courts, the keeping of the books and records foreseen to be kept by the Association in accordance with the legislation and the fulfillment of the obligations in accordance with the provisions of the Law on Associations No. 5223, the Regulation on Associations and other legislation.  It is mandatory for the Association to fulfill its legal obligations and to be able to communicate with the members, to introduce the Association and to provide information about the activities carried out, to determine and implement the activities and services of the Association, to carry out the service policies, to strengthen the communication and cooperation within the Association, to inform the members within the scope of the activities of the Association, to ensure the security and supervision of all the facilities belonging to the Association, data  In accordance with Article 5/2(f) of the KVKK, the data processing is mandatory for the legitimate interests of the Association, provided that it does not harm the fundamental rights and freedoms of our members (or the real person representatives of our legal entity members) in order to prevent their losses, and in addition, in order to carry out legal processes related to the Members, they are responsible for the mandatory data processing for the establishment, use or protection of the right in accordance with Article 5/2(e) of the KVKK.  are processed within the scope of legal reasons.

In the processing of your Personal Data, the Association acts in accordance with the data processing principles and obligations specified within the scope of the relevant legislation, especially the Constitution of the Republic of Türkiye, international conventions to which our country is a party, KVKK, Civil Code, secondary legislation and guidelines and policy decisions published by the Personal Data Protection Board.

2. To Whom and For What Purpose the Processed Personal Data Can Be Transferred

The Association may transfer your Personal Data to the following persons in the following forms and situations, in accordance with the basic principles stipulated by the KVKK and in accordance with the conditions specified in Articles 8 and 9 of the KVKK:

In the event that the personal data is stipulated under any legislation in force during the period of processing of personal data, including the Law on Associations No. 5223 and the Regulation on Associations within the scope of the membership of the Association, or if it is necessary to share these data in order to fulfill an obligation stipulated under the legislation, your Personal Data will be processed by the relevant institutions and organizations in order for the Association to fulfill its relevant legal or legal obligations and limited to this.  will be shared. In the event that you take part in the organs of the Association in addition to the real person representation of the Association membership or legal entity member, your Identity Information, Contact Information and professional knowledge will be shared with the Provincial Directorate of Civil Society Relations and other relevant public institutions and organizations for the legal reasons that it is mandatory for the Association, which is the data controller, to fulfill its legal and legal obligation in order to fulfill various obligations in the Law on Associations and secondary legislation.

The Association receives services from third parties regarding the sending of mass electronic mails and in order to send you electronic mails that will inform you about the activities of the Association and the activities carried out within the scope of the membership of the Association, your electronic mail addresses will be shared within the scope of the legitimate interest of the Association with the agency from which the service is received during the period of the delivery, provided that it does not harm your fundamental rights and freedoms. In order to provide various activities and services such as general assembly meetings, working group meetings, summits, agenda meetings, other member meetings organized within the Association, we work with non-Association organization companies from time to time, and in order to ensure the organization of the events and to provide the participants with materials such as identity cards of the event, the name and surname information of the persons who will participate in the said event are provided in terms of certain activities of the Association.  will be shared within the scope of the legitimate interest of the organization company, which is authorized and will carry the title of data processor in that particular business, and the Association, which is the data controller, provided that it does not harm your fundamental rights and freedoms.

Although no data transfer is made specifically to the relevant companies, we work with information technology companies other than the Association for the purpose of providing information technology services within the Association, and these companies within the scope of the provision of these services within the scope of the provision of these services, provided that they do not harm the fundamental rights and freedoms of our members (or the real person representatives of our legal entity members), based on the legal reason that data processing is mandatory for the legitimate interests of the Association,  In order to provide technical support, it can access the servers and programs used by the Association from time to time, and in this context, indirectly access the data under these programs. However, there is no transfer of data to their own systems by these companies or processing and storage of these data by themselves. In the event of any dispute regarding the rights or obligations of the Member or the membership before the Association, your Personal Data may be shared with the lawyers, consultants and relevant judicial authorities and enforcement authorities of the Association to the extent and limited to the extent that it relates to the relevant dispute and within the scope of the necessity for the establishment, exercise or protection of the rights of the data controller Association.

In the event that it is necessary for the Association to carry out its activities within the scope of the above-mentioned data processing purposes and the Association's Charter, limited to these, within the scope of the legitimate interest of the Association, which is the data controller, provided that it is mandatory for the establishment, use or protection of the rights of the Association and the third parties resident in the country such as consultants, financial advisors, auditors from whom the Association receives services, support and consultancy, and not to harm your fundamental rights and freedoms,  can be shared.

In addition to the above, your Personal Data, which will be requested by the authorities in case it is necessary for the fulfillment of the legal and / or legal obligations under the legislation in force on the relevant transaction or request date or in case of such a request from the official institutions, may be shared with the relevant institutions and organizations or with the judicial organs for the purpose of fulfilling the legal or legal obligations.

3. Rights of Personal Data Owners within the Scope of KVKK

In accordance with Article 11 of the KVKK, as personal data owners, if you submit your requests regarding your rights to our association with the methods set out below in this Clarification Text, our association will conclude the request free of charge (except if it requires a separate cost) as soon as possible and within thirty days at the latest according to the nature of the request. In this context, personal data owners;

• To learn whether your Personal Data is processed or not,
• If your Personal Data has been processed, to request information about it,
• To learn the purpose of processing Personal Data and whether they are used in accordance with their purpose,
• To know the third parties to whom your Personal Data is transferred at home or abroad,
• To request the correction of your Personal Data if it is processed incompletely or incorrectly,
• Requesting the deletion or destruction of your Personal Data within the framework of the conditions stipulated in the KVKK legislation,
• To request that the transactions carried out within the scope of Articles 5 and 6 be notified to the third parties to whom your Personal Data is transferred,
• To object to the occurrence of a result against you by analyzing the processed data exclusively by means of automated systems,
• If you suffer damage due to unlawful processing of Personal Data, you have the right to request the compensation of this damage.

Within the framework of the provisions of the Communiqué on KVKK and the Principles of Application to the Data Controller, the request to exercise the rights under the above-mentioned KVKK may be forwarded to the Association together with the documents confirming the identity of the right holder, in written and wet signature, by hand-delivering it to Kazım Özalp Mah. Rabat Sok. No: 12/1 GOP/Çankaya, Ankara or by sending it by mail or by e-mail to the aus@austurkiye.org.tr address with a secure electronic signature or mobile signature.

In case of membership of the Association, participation in events or sharing personal data with us through the website of the Association, the Personal Data Owners are deemed to have accepted to receive commercial electronic messages from the Association for promotional and informational purposes. Personal Data Owners have the right to refuse to receive electronic commercial messages at any time. In order to exercise the right of refusal, it is necessary to contact our association through any of the communication channels listed above.

Best regards

Intelligent Transportation Systems Association of Türkiye